in brief
Profil
Male / Female
Language(s)
FR/EN
Type of position
CDD
Start of contract
ASAP
Hierarchical level
Function
Billing Officer
CK Group is a Luxembourg company founded in 1946. Since its inception, CK has been active in two areas that have shaped the success of its founder: the professional office world and sports.
Through our brand CK | Office Technologies (150 employees) we offer rental and sales of digital solutions for printing, scanning and global management of your business documents. We also offer a host of services to help you concentrate fully on your core business.
Our CK | Sport&Fitness brand (50 employees) supports you in your personal sports development. Visit us at one of our 4 fitness centers in Bertrange, Esch/Alzette, Junglinster and Mersch, or at our Sportcenter complex in Kockelscheuer.
We are currently looking for a :
Billing Officer – Full-time CDD (12 months)
12-month fixed-term contract, starting May 2, 2024
MAIN TASKS:
As part of a team of 3 people, you will be responsible for :
Day-to-day management of service reports (SR):
- Verification of SRs to be invoiced
- Follow-up of TKs according to CCs in the billing department and with the after-sales service.
Miscellaneous invoicing:
Preparation of material invoices:
Receive delivery notes, copy BLs and combine with order file.
Invoicing of service reports :
- If existing customer contract: issue a zero invoice
- If no contract: check for the existence of a purchase order sent by the customer, then issue an invoice for the work carried out.
- Invoicing of quotations if agreed
Invoicing of consumables:
- If there is an existing customer contract: issue a zero invoice
- If no contract: check for the existence of a purchase order sent by the customer, then issue an invoice.
Contract settlement:
- Customer follow-ups (by e-mail and telephone)
- Encoding of meters in the table and in Navision
- Preparation of provisional invoice
- Verification and validation of settlement invoice
Customer contract management:
New contracts:
- Creation and encoding of customer contracts in Navision and creation of Excel follow-up sheet
- Encoding of departure counters for special occasions
Administrative management:
- Creation and modification of customers in Navision with verification of data on Editus + Legilux and VAT verification for foreign customers
- Preparation of contract dispatch letters
- Handle customer requests (invoice copies, contract copies, open entries, etc.)
- Contract scanning
- Filing, sorting and archiving
Daily management of orders / delivery notes:
Checking order details :
- Copy costs
- Rental formula
- Buy-back value calculations
- Open old contract if existing and create new contract
Encode and copy order files
Preparation of delivery files
Complete forms to be sent to the bank (“Pre-Credit check” and “Buy-back value” forms)
PROFILE REQUIRED:
Education: Minimum of 2 years of higher education in administration/accounting.
Experience: 2 to 5 years in a similar position
Desired qualities :
- Good communication skills
- Organized and rigorous
- Respect for procedures
- Quick learner / Autonomous
- Team Spirit oriented
Computer skills :
- Computer skills
- Proficiency in office automation tools (Word, advanced Excel)
- Ability to use an ERP system
Languages:
- Fluency in French is imperative. Any other language is an asset
OUR OFFER
We’d like you to join a fast-growing company on a human scale, ideally located on the outskirts of Luxembourg City. If you’d like to join a dynamic team and your profile matches our expectations, please send us your application in complete confidence.